Your TFN Partnerships & Events Manager will set up weekly meetings in the lead up to your event. These calls are designed to keep the event progress moving (following the timelines in your Event Workflow) and to offer support and TFN best practices based on our experience.

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On event day, there are several key roles:

• Presenters: They will present their 5-6 minute pitch and then participate in a Q&A, and can be invited back at the end of the event to say thank you, unless you have a closing speaker from your organisation (we recommend choosing one or the other to keep the event on time)

• Other speakers: We recommend one welcome speaker (typically an executive from the organisation), and the same person (or someone new) can do some closing remarks assuming your presenters are not returning to thank the audience

• MC: Leads the entire event, including the pledging. TFN creates the MC script for your approval

• Advocates: You will need to source one Advocate per program who will make a short (60 secs) speech and make a pledge of $300+ to start the pledging for that program. See "Advocate's Guide" below for more details

• TFN Event Manager: Runs Crowdcast (if a virtual event), the PowerPoint presentation, and the pledge capture and display. See below "Presentation Example" that we will create for you based on your logo/colour scheme - see slide 21 for the pledge totals slide which shows the amount raised in real time, matching any guest pledges with the matched funding pool (in equal amounts per program) dollar for dollar

• Client: At an in person event, your team will be responsible for providing volunteers/staff to manage the registration desk (checking off names/providing name tags), ushering guests to their seats, managing the presenters (bringing them out of the room during pledging and back in for the grand reveal), mic running during the Q&A and pledging, and collecting pledge forms at the event of the event (your team is also required to provide pens for the event, sometimes the event partner is happy to supply these). At a virtual event, your team will be responsible for managing the chat component of Crowdcast (see "Chat Room Guide") as well as gathering and announcing proxy pledges from guests who are unable to attend. TFN will respond to any tech-related queries.